Month 1
Sign-in and invoicing
Secure login, company accounts and the first invoice flow.
SafiBook — A business accounting platform where invoices post themselves
Web application · Finance
SafiBook is a business accounting platform for small and medium-sized businesses in East Africa. Invoices, payments, expenses, stock and payroll all land in one double-entry ledger. So the reports a bank asks for come straight out of daily work.
The problem
Invoices got paid, but the books never knew.
SafiBook started as invoicing software. Invoices went out and customers paid them, but a paid invoice never became a ledger entry. So revenue and expenses always looked too low, staff typed every payment twice, and no balance sheet would satisfy a lender.
Paid, but not booked
A paid invoice never became a ledger entry, so revenue and expenses always looked too low.
Everything typed twice
Staff entered every payment again as revenue or expense. That was slow, and easy to get wrong.
Numbers, not books
The dashboard added up totals on the spot. There was no general ledger behind them.
Not ready for the bank
There was no balance sheet or cash flow statement that a lender would accept.
What we built
A business accounting platform with a real ledger underneath.
We turned it into a business accounting platform with a real general ledger underneath. Now, when a customer pays an invoice, the platform writes a balanced journal entry at once. Revenue and expenses come from the invoices, OCR reads supplier bills, and stock and payroll tie back to the same ledger.
Payments post themselves
When a customer pays an invoice, the platform writes a balanced journal entry right away. It handles reversed payments too.
Entered once
Revenue and expenses come straight from the invoices. Meanwhile, OCR reads paper bills from suppliers.
A real general ledger
Chart of accounts, journal entries, trial balance and period close, all from one ledger.
Reports a bank will read
Balance sheet, profit and loss, and cash flow statement, straight from the ledger.
How it came together
Six months, invoicing first, then the books.
We shipped invoicing first so businesses could start early. After that came accounting, stock and payroll, one module at a time, and each one ties back to the same ledger.
Month 2
Roles and ID checks
Permissions for six roles, and national ID checks through NIRA in Uganda.
Month 3
Around the invoice
Quotations, declining a received invoice, invoice financing and WhatsApp messages.
Month 4
Accounting connected
Next, paid invoices began posting to the ledger, along with bulk payments and accounts for several banks.
Month 5
Closing the books
OCR for scanned bills, shareholders and equity, purchase orders, supplier bills, opening balances and month-end close.
Month 6
Stock and payroll
Finally, stock from supplier invoices, daily usage, salary advances and salary statements as PDF.
The result
From invoices on their own to books a bank can read.
SafiBook runs at safibook.com with invoicing, accounting, stock and payroll in one platform. A balance sheet, a profit and loss statement and a cash flow statement come straight from the ledger. Businesses also send invoices by email or WhatsApp, and they can sell an invoice when they cannot wait for payment.
HAHussein AliProject Engineer
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