Days 1–2
Plan, sign-in and clients
The plan, sign-in with two-factor codes, clients with fiscal years and binders, storage for originals and the Fortnox connection.
BokFai — Digital desk for accounting firms, with Fortnox
Digital desk for accounting firms
BokFai is a digital desk for accounting firms. Client documents arrive by email or upload and land in binders per fiscal year. Invoices are read with a posting proposal, and what an accountant approves goes to Fortnox.
The problem
Every month starts with a pile of paper.
An accounting firm gets paper and PDFs from every client, all month long. Each invoice is read and typed into Fortnox by hand, and Fortnox's own invoice reading cannot be started through its API.
A shelf of paper binders
Each client has binders per year, and one invoice means knowing the right shelf, binder and month.
Every invoice typed by hand
Supplier, dates, amount and accounts are keyed into Fortnox, and the file is attached afterwards.
Attachments in a shared inbox
Receipts and invoices arrive as loose email attachments, easy to miss or to file twice.
Fortnox cannot read for you
Fortnox's own invoice reading cannot be started through its API, so an integration must read the documents itself.
What we built
A digital desk for accounting firms with Fortnox at the end.
We built BokFai like a shelf of binders on a screen: client, fiscal year, binder and document. Invoices are read in steps, the posting is proposed, and what the accountant approves goes to Fortnox with the original file.
Binders per client and year
Each client gets fiscal years with a standard shelf, from A Leverantörsfakturor to Ö Övrigt, and its own email address.
Read in steps, AI last
E-invoice XML first, then the PDF text, supplier templates, OCR and finally AI, only for fields still missing.
Approved, then sent with the file
The accountant approves the posting, and the supplier invoice goes to Fortnox with the original attached.
Originals that never change
Files are stored write-once with object lock. Every edit, like a split PDF, becomes a new file.
Timeline
Live on day three, one tested slice at a time.
The plan estimated five to six weeks to a version a pilot firm could use. We built it in small slices, each one tested, and the first production release went out on day three.
Day 3
Reading, posting and Fortnox
Invoice reading from XML, text, OCR and AI, the posting editor, and supplier invoices sent to a real Fortnox test company.
Day 3, evening
Mail, PDF tools, go-live
Email inboxes per client, PDF tools, search, month status, exports and backups, then the production release.
Day 4
Autopilot and binders
An opt-in autopilot for known suppliers, page thumbnails in the PDF tools, and binders each firm can arrange.
The result
Read, proposed, approved and in Fortnox.
BokFai has run at app.bokfai.se since October 2026 and has sent supplier invoices to a real Fortnox test company. Backups go to Wasabi every night, and the pilot with the first accounting firm comes next.
KTKamal TizfaiCEO & Founder
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