Day 1
Research and foundation
The regions' rules and forms studied, then the API, the web app and tests on three devices.
TidFai — Time reports for locum doctors, from schedule to invoice
Time reporting for healthcare staff
TidFai handles time reports for locum doctors and other healthcare staff hired through staffing agencies. The shift is planned and stamped, and the report follows the region's rules. Three parties sign it before it becomes an invoice or a salary.
The problem
A week of jour on a paper form.
A locum doctor's week mixes ordinary shifts, jour and beredskap across care units. The time report is often a regional paper form with its own factors, and it needs three signatures before anyone can be paid.
A paper form per region
Regions use their own time report forms, filled in by hand and signed with a pen.
Jour and beredskap math
Active and passive time, factors like ×2,0 and ×0,25, and rounding per started half hour.
Three signatures in order
The consultant, the care unit and the agency must sign, in that order, before anything is invoiced.
Then invoice or payroll
After signing, someone still writes the invoice or runs payroll with the employer declaration.
What we built
Time reports for locum doctors from planned shift to payslip.
We built TidFai so the agency plans the assignment, the consultant stamps the time and the report is computed with the region's compensation model. It is signed with BankID in three steps and becomes an invoice or a payslip, with Fortnox and Skatteverket at the end.
The region's model in the engine
Compensation models with versions compute factor hours live, checked against a real week from a Jämtland form.
BankID signing in three steps
The consultant signs, the unit signs from a link without an account, and the agency signs last.
Invoice or payslip from the report
Approved reports become an invoice with OCR and a bank QR code, or a payslip with AGI and a bank file.
Posted to Fortnox
Payroll, received invoices and the region's underlag are posted to Fortnox, with corrections as reversals.
Timeline
Fourteen slices in three days.
Day one went to the regions' rules and the foundation. Day two built identity, schedule, time, signing, invoices, payroll and Fortnox. Day three added the overviews, the app support, the unit portal and self sign-up.
Day 2
Identity, schedule and time
Sign-in with personnummer, agencies and consultants, compensation models, the planner, stamping and the live time report.
Day 2, evening
Signing, invoices, payroll
BankID signing in three steps, invoices with OCR, payroll with AGI and bank files, Fortnox, and the first deploy.
Day 3
Overview, portal, sign-up
Overviews and help, support for the mobile app, a portal for care units, bank file matching and self sign-up.
The result
One chain, four parties, no paper.
TidFai runs at app.tidfai.se. The whole chain is built and tested, from the planner to the employer declaration, and the first agencies are next.
KTKamal TizfaiCEO & Founder
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